EHS PTSA February 2021 Meeting Agenda

Date: Tuesday, February 16, 2021

Location: Google Meet Call/5:00pm

• Call to Order and Introductions - Carole
• Approval of Meeting Minutes- Carole
• Principal’s Report- Brekke
• Financial Report- Crystal
• Old Business
  • By-Law Review/Update – Carole
    • Cindy Mauldin volunteered to update Bylaws.
  • Website - Carole
• Committee Reports
  • Senior Committee/Luncheon -Crystal, Madeline, Amy, Betsy, Carole
    • Legacy Boards
    • SOS
    • Yard Signs
    • Parade
    • Luncheon
  • Membership - Christina & Madeline
    • Spring membership drive
    • Teacher membership
  • Teacher Appreciation - Yandi 
    • Feb 1 coffee cart
  • Foundation - Theresa
• New Business
  • Wish Week – Lavin
• Adjourn
• Upcoming Dates/Deadlines: 
  • Senior Ice Skating – Tomorrow, February 17^th
  • Senior Tubing @Echo - ???
  • Next Meeting, Tuesday, March 16^th, 5:00 pm via Google Meet

EHS PTSA January 2021 Meeting Minutes

Date: Tuesday, January 19, 2021

Location: Google Meet Call/5:00pm

Attendees:

• Amy Kelheimer
• Crystal Mancini
• Betsy Semmens
• Carole Callaghan
• Madeline Schymanski
• Beth Kepner
• Brandon Brekke

• Call to Order at 5:03 pm - Carole
• Approval of Meeting Minutes– Carole
  • Approved by Crystal Mancini
  • Seconded by Madeline Schymanski
  • Approved by unanimous vote
• Principal’s Report- Brekke
  • Brekke thanked PTA for the Teacher Appreciation drive and family holiday gift drive
  • We will return to Hybrid on January 25^th.
  • Senior Events:
    • Looking for alternate celebrations
    • Graduation still planned to be held at Red Rocks
    • Prom is still a possibility, but nothing is set in stone yet
    • Prom is scheduled for May 1^st.
  • We merged this discussion with the discussion listed below of senior event ideas.
  • We discussed Friday student workload and ideas for making it more manageable. Brekke will discuss the issue at next faculty meeting.
  • Beth Kepner requested PTA consider funding a one-year reunion for Class of 2020 to give them a celebration that they didn’t get last year.
    • 3 hours at the Lake House
    • Sometime in June
    • Evening event without alcohol
    • EHS staff also would be invited.
    • PTA discussed feasibility of issue. Potential constraints:
      • Whether insurance would cover event not attended by current students
      • Whether PTA has funds to cover the expense
      • Precedent for holding event for students who have already graduated.
      • Carole will reach out to State PTA to ask whether such an event is with purview of PTA.
    • Financial Report– Crystal
      • Currently membership is only 35 members
      • Reconciliation
        • Starting balance as of Sept. 15^th $11,308.39
        • Deposits $1,380.39
        • Expenses $1,414.99
        • Ending Balance as of Jan 19^th $11,300.48
      • Current outstanding expenses include (estimates only):
        • Senior Lunch $1000
        • Memory Boards $500
        • Legacy Wall $1000
        • Website $150
        • Taxes $50
        • Teacher Appreciation $1700
        • TOTAL $4,400
      • We should be careful on any new budget items due to lack of income this year with reduced membership.
      • Audit Results for period of August 1, 2019 through July 30, 2020 showed a balanced budget with a single discrepancy for a $10 expense without a receipt.
    • Old Business
      • By-Law Review/Update – Carole
        • Cindy Mauldin volunteered to update Bylaws and will begin as soon as Audit is submitted to state PTA.
      • Board Contact Info has been distributed to the board.
    • Committee Reports
      • Senior Committee/Luncheon -Crystal, Madeline, Amy, Betsy, Carole
        • Legacy Boards – have been ordered
        • Luncheon is scheduled
      • Senior Events – Amy, Betsy, Carole
        • Hoping to hold one senior event per month:
          • Feb: Ice Skating – cost in range of $600 for evening event.
          • March: Tubing – cost is $42 per person. Estimate of $6,300 total (assuming 150 students)
          • April – Drive in movie – Cost appx $600 for event
          • May – Scavenger hunt with drive-by breakfast – Cost ???
        • Brekke may be able to help defray the costs
        • Could have a one-day drive: SOS – Save our Seniors Day in late Jan/early Feb to offset costs
          • Carole, Amy, and Betsy will draft SOS blurb for weekly email blast
        • Membership - Christina & Madeline
          • Spring membership drive – to be held following SOS drive. Mid to late Feb.
            • PTA board will also send out email to close friends asking them (and their children) to join.
            • We could do a video for the membership drive.
          • Teacher membership
            • PTA would love to have teacher participation in meetings with updated. Example – meeting new athletic director
            • Would love to push teacher and student memberships.
          • Teacher Appreciation - Yandi 
            • Feb 1, PTA will sponsor coffee cart
            • Foundation would like to discuss joint membership in Chamber of Commerce. Carole, Yandi, Foundation and Chamber will schedule meeting to discuss options.
          • New Business - NONE
          • Adjourn at 6:26 pm
          • Upcoming Dates/Deadlines: 
            • Next Meeting, Tuesday, February 16^th, 5:00 pm via Google Meet

EHS PTA Meeting minutes November 17, 2020 via Zoom at 5:00pm

Attendees:

• Amy Kelheimer

• Crystal Mancini

• Betsy Semmens

• Carole Callaghan

• Leanne Fesenmeyer

• Liz Beckley

• Jayne McGarry

Call to order by Carole at 5:03

Review Minutes

Approved by Crystal

Second by Betsy

Financials

Not transitioned from Stacy yet.

KC O’Leary and Cindy Mauldin have agreed to do the audit which is due by 12/1

Old Business

Crystal has the bylaws and will review

Carole needs emails of Marci, Megan, and Betsy. Crystal will get them for Carole and Carole with share with the rest of the board.

Senior luncheon is all on track.

List of members needs to be submitted to the state

Teacher Appreciation email was sent by Yandi and a coffee truck was hired by the PTA for $350

Sign up genius sent out for families in need

Legacy Boards are being updated by Leanne

Senior Activies

Tubing at Echo in January 

Outdoor comedy show in the Spring

Breakfast drive-thru and a hike in the Spring

Accountability Committee meeting with Mr.Brekke

Dates to Remember:

Holiday gifts 12/14

Families in need 12/14

Next PTA meeting 12/15

Carole Callaghan adjourned the meeting at 5:40

EHS PTSA January 2021 Meeting Agenda

Date: Tuesday, January 19, 2021

Location: Google Meet Call/5:00pm

• Call to Order and Introductions - Carole
• Approval of Meeting Minutes- Carole
• Principal’s Report- Brekke
• Financial Report- Crystal
• Old Business
  • By-Law Review/Update - Carole
  • Website - Carole
  • Financial Audit - Crystal
  • Board Contact Info - Carole
• Committee Reports
  • Senior Committee/Luncheon -Crystal, Madeline, Amy, Betsy, Carole
  • Membership - Christina & Madeline 
  • Teacher Appreciation - Yandi 
  • Foundation - Theresa
• New Business
• Adjourn
• Upcoming Dates/Deadlines: 
  • Next Meeting, Tuesday, February 16^th, 5:00 pm via Google Meet

November 2020 Agenda

Tuesday, November 17, 2020

Google Meet Call/5:00pm

EHS PTSA Meeting Agenda

Call to Order and Introductions 

Approval of Meeting Minutes - Carole

Principal’s Report - Mr.Brekke

Financial Report - Crystal

Old Business

          By-Law Review/Update - Carole

          Website - Carole

          Financial Audit - Crystal

          Board Contact Info - Carole

Committee Reports

Senior Committee/Luncheon - Crystal, Madeline, Amy, Betsy

Membership - Christina & Madeline 

Teacher Appreciation - Yandi 

Foundation - Theresa

New Business

Adjourn

Upcoming Dates/Deadlines: 

          Next Meeting, Tuesday, December 15^th, 5:00 pm via Google Meet

          Deadline for Holiday Teacher Appreciation: December 14, 2020

EHS PTSA Meeting minutes October 20, 2020 via Google Meet @ 5pm

Attendees:

• Crystal Mancini

• Dustin La Marcus

• Brandan Brekke

• Madeline Schymanski

• Stacy

• Carole Callaghan

• Betsy Semmens

• Andy 

• Jayne McGarry

Carole called the meeting to order at 5:00pm

Dustin and Andy approved the last months meeting minutes

Principal Update: Brandan said it’s been a good month.  Everyone has been compliant with Covid rules.  They are planning for next year using the October official enrollment and planning the budget.  Next semester will be the same schedule but we are on the verge of 100% remote due to the 5% infection rate for Colorado.

The foundation raised over $64,000

The new athletic director is working on a branding deal with either Nike or UnderArmor for all athletic gear and spirit wear.  Once a new logo is approved we can use spirit wear give away for student membership into the PTSA.  First 100 sign ups get a free item, possibly a beanie depending on cost.

Financial Report: Stacy stated latest balance is $11,308.39.  25 new members and 3 are students.

Need to file for new insurance effective 11/1/20 - Approved

Certificate of insurance is needed for the Lake House Senior Luncheon

Stacy is putting together a timeline of due dates

A budget will be sent out before the next meeting

New Business: Carole said she attended a Student Senate meeting and we need to support their initiatives.  They are doing a charity drive.

Christina and Madeline requested a better message in Messenger, maybe a video

Also need a new website.  Dustin will send Carole info on research he has done into a new website.

Bylaws: Need to be updated

Financial Audit: Need 3 volunteers.  Stacy may have two people and KC O’Leary volunteered

Board Membership: Crystal will update:

Christina to be removed

Betsy will help with seniors

Amy will help with seniors

[email protected] use for Carole

Senior Events: Betsy and Amy to brainstorm and run everything by Brandan.

PTSA Membership: Madeline to compose and email to encourage friends to join PTSA.  Will send to Carole for review

Teacher Appreciation: Sign up Genius for Christmas.  One goodie bag per employee.  Looking to sponsor a mobile coffee truck

Meeting adjourned at 6:15

Next meeting 11/17/20

EHS PTSA Meeting minutes September 15, 2020 via zoom at 5:00pm

Attendees:

• Crystal Mancini
• Beth Kapner
• Carole Callaghan
• Madeline Schymanski
• Brendon Brekke
• KC O’Leary
• Leanne Fesenmeyer
• Jayne McGarry
• Amy Ikelheimer

Crystal Mancini called the meeting to order at 5:05

Beth Kapner spoke regarding Senior lunch at the Lake House.  They put down a deposit of $330 and $750 damage deposit that can be used towards the 2021 graduation. She is passing all information over Carly.

Approval of Meeting Minutes: Approved by Madeline Schymanski, seconded by Carole Callaghan. All approved the August minutes

Financials: Crystal presented the latest account activity.  Starting balance of $11,340, 2 expenses of bank fees at $29 each for an ending balance of $11,308.39 as of 9/12.  More membership numbers are in but not up to date.

New Business: Crystal Voting in new board members.

            Madeline motioned Jayne McGarry for Secretary; Carole seconded; unanimously approved

            Madeline motioned Carole Callaghan for President: Leanne seconded; unanimously approved

            Carole motioned Crystal Mancini for Treasurer; Amy seconded; unanimously approved

Crystal announced the removal of Christine Stump and Stacy Farmer from the accounts.                                                                                                                       

Principal’s Report: Brandon Brekke Expressed interest in knowing how kids are doing.  Please with the organization of the school for Covid.  Teachers are teaching to synchronism, asynchronous and remote learners at the same time.

Madeline asked about the possibilities for assemblies to build school spirit and welcome the freshman.  Not possible due to no gatherings over 50

Amy asked about community donation competitions within the cohorts as a way to build community.  Suggested to speak to Student Senate.

Introductions

Outstanding Business: Yandi to send out a teacher appreciation sign up

            Madeline will prepare an email for PTSA members to send out to friends asking to join the PTSA

Crystal Mancini Adjourned the meeting at 5:43pm

Tuesday, October 20, 2020

Google Meet Call/5:00pm

EHS PTSA Meeting Agenda

Call to Order and Introductions 

Approval of Meeting Minutes - Carole

Principal’s Report - Mr.Brekke

Financial Report - Crystal

New Business

   Supporting Student Senate  - Carole 

   By-Law Review/Update - Carole

   Website - Carole

   Financial Audit - Crystal

   Board Membership - Carole

   Board Contact Info - Carole

   Membership List to State PTSA - Carole

Committee Reports

Senior Committee/Luncheon - Crystal, Madeline, Amy, Betsy

Membership - Madeline 

Teacher Appreciation - Yandi 

Foundation - Theresa

Old Business - 

Adjourn

Upcoming Dates: 

EHS PTSA Board Meeting minutes August 4, 2020 via zoom at 5:00pm

Meeting called to order at 5:05pm

Crystal presented the July minutes for approval by the board. Yandi motioned to approve the minutes, Madeline 2nd. Motion was approved.

Financial Report Stacey presented the financial report. She said that the audit should be completed in the month of August.

President Report Crystal spoke to the open positions on the board and expressed an interest in serving as Treasurer but can not hold two board positions. Will need someone to step in as President. Stacey said that she would stay on as Treasurer until someone can be found for President position.

New Parent Breakfast Marci spoke to the plans for New Parent Breakfast to be held in the evening as a zoom call. Plans to have Principal, Counselors, Athletic Director, PTSA President and Foundation Liaison speak at the breakfast. Will be looking for parent ambassadors for possible break out sessions to answer some of the parent’s questions regarding extracurricular activities, sports and clubs at the school.

Foundation Theresa spoke to the foundation and their fundraising efforts for this year. They will hold another “Invest in EHS day” in October.

Meeting Adjourned 5:40pm

Tuesday, September 15, 2020

Zoom Call/5:00pm

EHS PTSA Meeting Agenda

Call to Order and Introductions 

Approval of Meeting Minutes - Crystal

Principal’s Report - Mr.Brekke

Financial Report - Crystal

New Business - Crystal 

  Vote on Jayne McGarry as Secretary for the board

  Still need a President for the next term… Crystal Mancini is volunteering to serve as Treasurer 

Committee Reports

Membership - Christina & Madeline 

Teacher Appreciation - Yandi 

Foundation - Theresa

Old Business-

Adjourn

Upcoming Dates: 

October 8th  Parent Teacher conference

October 15th-16th  Fall Break No School

October 19th  Invest in EHS Day