EHS PTSA Board Meeting Minutes July 21, 2020 @ 5:00pm via Google Meet 

Attendees: 

• Crystal Mancini 
• Erin Haluza 
• Stacey Farmer 
• Leanne Fessenmeyer 
• Yandi LaMascus 
• Christina Seaman 
• Madeline Schymanski 
• Michelle Woodward 

Crystal Mancini Called the Meeting to Order at 5:04pm 

Approval of Meeting Minutes -- Erin Haluza, Secretary Erin Haluza presented the April and May 2020 Meeting Minutes for approval. 

Erin Haluza made a motion to approve the minutes; Michelle Woodward seconded the motion and all approved the April and May 2020 Meeting Minutes. 

Financial Report -- Stacey Farmer Stacey Farmer presented the final, proposed 2020-2021 EHS PTSA Budget (Click Here for Budget). She stated that revenue and expenditures for SY 2020-2021 were substantially reduced due to the anticipated impact of COVID and Online Learning Models next year. Ms. Farmer stated that she made changes based on Board feedback to anticipate reduced membership (50% from the 2019-2020 membership), reduced programs and reduced expenditures for 2020-2021. 

The Board discussed the fact that the new budget focused mainly on 1) Teacher Appreciation Expenses; 2) Giveaways for Membership Drives; and, 3) Senior Graduation/Recognition Activities. 

Stacey Farmer made a motion to approve the Proposed 2020-2021 EHS PTSA Budget; Michelle Woodward and Christina Seaman seconded the motion and all approved to finalize the 2020-2021 EHS PTSA Budget. 

The Board continued discussions around the need to focus on PTSA Membership in 2020-2021. The Board discussed that these efforts may have to be online, but PTSA Membership will be critical for the next school year. The Board discussed giveaway ideas such as EHS Cougar masks or spirit wear swag, in addition to focusing membership of both EHS Seniors (to be eligible for scholarships) and incoming Freshman families. Revenue streams via King Soopers Rebate Card and Amazon Rebates should also be promoted. Leanne Fessenmeyer stated that 

the EHS Tennis Team and other sports teams are offering paid drills to raise money for Booster Clubs. She stated that this idea might be considered for PTA money raising activities. 

Outstanding Business -- Crystal Mancini Crystal Mancini stated that the next meeting will be scheduled for Tuesday, August 11th at 5:00pm via a Zoom Conference Call. 

Crystal Mancini Adjourned the Meeting at 5:39pm 

Tuesday, August 11, 2020  

Google Meet/5:00pm

EHS PTSA Meeting Agenda

Call to Order and Introductions 

Approval of Meeting Minutes - Erin 

Principal’s Report - Mr. Brekke

Financial Report - Stacey

Audit Progress? 

New Business - Crystal

Crystal Mancini is volunteering to take Treasurer position for the upcoming year and can no longer serve as President. We need someone to take on the role of President, even if temporarily. Still have open positions for the year (see Old Business)

Committee Reports

New Parent Breakfast - Marci and Megan

Foundation - Theresa

Old Business- Open positions for the upcoming year 

President, Secretary, Community Education, Senior Committee

Adjourn

Tuesday, May 19, 2020

Google Meet/5:00pm

EHS PTSA Meeting Agenda

Call to Order and Introductions 

Approval of Meeting Minutes - Erin 

Principal’s Report - Mr. Brekke

Financial Report - Stacey 

New Business - Crystal

Still no volunteers for open board positions for next year. Will also have Parent Engagement position open next year as Carolina is stepping down. Will also need volunteers to head up both the Senior Committee and the New parent Breakfast in August (TBD)

Committee Reports

SAC Update - Leanne Fessenmeyer

Foundation - Kristine

Senior Committee - Kristine

Teacher Appreciation - Yandi

Old Business-

Adjourn

Tuesday, April 21, 2020

Google Meet/5:00pm

EHS PTSA Meeting Agenda

Call to Order and Introductions 

Approval of Meeting Minutes - Erin 

Principal’s Report - Mr. Brekke

Financial Report - Stacey 

New Business - Crystal

No volunteers for open board positions for next year. May need to postpone elections if no volunteers step up. Ideas?

Our scholarship recipient for this year is Leah Clayton. Looking at options for the Bootstraps reception. 

Committee Reports

SAC Update - Leanne Fessenmeyer

Foundation/Senior Boards - Kristine/Betsy

Teacher Appreciation - Yandi

Old Business-

 Positions that will be open next year: President, Treasurer, Secretary

Adjourn

EHS PTSA Board Meeting Minutes February 18, 2020 @ The Wild Game -- 5:00pm 

Attendees: 

• Crystal Mancini 
• Erin Haluza 
• Stacey Farmer 
• Yandi LaMascus 
• Dustin LaMascus 
• Lillian LaMascus 
• Adam Trance 
• Michelle Woodward 
• Bruce Brown 
• Madeline Schymanski 
• Kristine Stump 
• Cindy Talbot 
• Franziska Moran 

Crystal Mancini Called the Meeting to Order at 5:03pm 

Approval of Meeting Minutes -- Erin Haluza, Secretary Erin Haluza presented draft minutes from the January, 2020 Board Meeting. 

Yandi LaMascus made a motion to approve the January, 2020 Minutes; Stacey Farmer seconded the motion and all members voted unanimously to approve the January, 2020 Board Meeting Minutes. 

Principal’s Report -- Brandon Brekke, Absent Ms. Berninzoni attended the meeting to report on issues regarding the EHS Math Department. She reported that EHS math teachers are working hard on collaboration efforts within the team. She stated that the math teachers within each grade level are working on having the same lesson, same assignments and same grading scales for each math class. She stated that these efforts will eliminate discontinuity between classes and will ensure that each math level has the same consistency within their class and grading system. Ms. Berninzoni stated that the Algebra 2 team is currently working on tweaking how to grade tests to ensure consistency within the grading structure of tests. 

Ms. Berninzoni stated that the math team, with district math leadership, is also looking at the types of questions being asked on math tests. She said that the team is trying to add more SAT-type questions to tests so that students can be more ready for the SAT. The district is also trying to investigate SAT test issues and how students read and understand the SAT questions. Lastly, she clarified that course schedules are based on student choice and teacher recommendation, but can be ultimately overridden by a parent. 

Financial Report -- Stacey Farmer Financials were presented by Stacey Farmer. As of 2/18/20, the balance of funds is at $11,043.14. 

Ms. Farmer reported that PTSA paid out $2,000 for the purchase of a new foosball table for the EHS Foosball Club. She stated that the Foosball Club was able to add additional money from EHS, in addition to money received from selling tables to EMS, and purchase two new tables for the Foosball Club. 

Dan Hamm, EHS Foosball Club teacher sponsor, arrived at the meeting and passed around pictures of the new foosball tables (with lights). He also passed around thank-you cards from the Foosball Club members. Mr. Hamm was extremely grateful for all that PTSA had done in helping the club and helping promote foosball throughout the high school and in the Evergreen community. Mr. Hamm reported that the Foosball Club is now participating in district and state-wide events. 

Ms. Farmer stated that the current financials included money spent on Tammy’s retirement party costs. She stated that there will also be upcoming costs from the Senior Lunch, Memory Boards and Capstone Projects added to the financial costs. Capstone Project costs were discussed. Erin Haluza stated that she will get with Mr. Corbo and find out whether or not they will use the $500 budgeted monies for Capstone expenses. Stacey Farmer stated that she has updated the budget with the new Bootstraps Scholarship donation fees. 

Teacher Appreciation -- Yandi LaMascus Yandi LaMascus reported that she is all set for Parent/Teacher Conferences in February. She stated that she plans to talk to Carly about Teacher Appreciation Day activities in May. Mrs. Berninzoni stated that most of the teachers liked the chair massages that PTSA provided last year. Yandi stated that she will get input from Carly and will report proposed Teacher Appreciation Day activities at the next Board Meeting. 

Senior Boards -- Crystal Mancini The Board discussed that the Senior Boards will go out sometime during the first two weeks in March. Cindy Talbot stated that she is willing to help with any Senior activities. 

Kristine Stump asked if there were any PTSA supplies that may be used for the Senior Lunch. Crystal Mancini said that she would look in the PTSA closet and let her know. 

Evergreen Foundation -- Kristine Stump Kristine Stump stated that she had nothing to report for the Evergreen Foundation. 

SAC Update -- Crystal Mancini Crystal Mancini reported that Leanne Fessenmeyer is asking for support from PTSA members about the “Late Start Initiative”. Crystal stated that an email would go out from Leanne Fessenmeyer asking PTSA members to contact someone on the Jeffco Board regarding support for a late start. 

Outstanding Business -- Crystal Mancini, PTSA President Crystal Mancini reported that she needs a member from the Board to be on the 2019/2020 Audit Committee. Erin Haluza volunteered to be on the 2019/2020 Audit Committee. Crystal Mancini also stated that she will send out an email to all PTSA Members requesting participation on a committee (Audit or Nominating). 

Crystal Mancini reported that we still need people to fill positions for next year’s Board. She stated that we currently have the President, Treasurer and Secretary positions open for the 2020/2021 Board. The members discussed that the best way to fill positions is by word of mouth. Members discussed the need to reach out to the EMS President and identify people who are willing to serve on the EHS Board next year. Michelle Woodward offered to attend the next EMS PTA Meeting and promote the EHS PTSA Board. 

Crystal Mancini Adjourned the Meeting at 6:05pm 

Tuesday, October 15, 2019

Wild Game/5:00pm

EHS PTSA Meeting Agenda

Call to Order and Introductions 

Approval of Meeting Minutes - Erin 

Principal’s Report - Mr.Brekke unable to attend

Financial Report - Stacey 

   Audit report - still need 2 reviewers for audit

Committee Reports

Foundation - Kristine

Teacher Appreciation - Yandi 

Old Business-

   Foosball club’s request for funds for new tables- please refer to the August and September meeting minutes for recap.Need to vote on a definite $ amount that we can afford to contribute

   Update on Class of 1990 reunion- information about our insurance and waivers

Adjourn

Upcoming Dates: 

October 19th - Homecoming

October 24th- CPR Course

October 25th - No School

October 28th - No School

November 4th - Foundation Invest in Evergreen Day

November 5th - Eat Smart Cooking hosted by PTSA @ 6:00pm

September 2019 Agenda

September 2019 Approved Minutes

Tuesday, September 17, 2019

Wild Game/5:00pm

EHS PTSA Meeting Agenda

Call to Order and Introductions 

Approval of Meeting Minutes - Erin 

Principal’s Report - Mr.Brekke

Financial Report - Stacey 

   Audit report

New Business - Crystal 

   Possible donation from EHS class of 1990 

Committee Reports

Membership - Christina & Madeline 

Parent Engagement - Carolina

    Request LeanIn1220 for donation of $650 for the rights to show the film Angst 

Teacher Appreciation - Yandi 

Foundation - Kristine

Old Business-

   Foosball club’s request for funds for new tables- please refer to the August meeting minutes for recap.

Adjourn

Upcoming Dates: 

September 20th - No School

September 24th & 25th - Sleep Workshop

October 10th - Parent/Teacher Conferences 3:30-6:30

October 19th - Homecoming

October 23rd - CPR Course

October 25th - No School

EHS PTSA Meeting Minutes PDF

@ The Wild Game -- 5:00pm

August 20, 2019

Meeting was Called to Order at 5:08pm

Attendees:

Crystal Mancini

Yandi LaMascus

Dustin LaMascus

Erin Haluza

Dan Hamm

Stacey Farmer

Brandon Brekke

Carolina Hunt

Madeline Schymanski

Christina Seaman

Approval of Meeting Minutes

Meeting minutes from May 2019 were approved by Madeline Schmanski & Dustin LaMascus.

EHS Foosball Club -- Dan Hamm

Mr. Brekke introduced Dan Hamm, Math teacher for 20 years at EHS. Mr. Hamm is the sponsor of the EHS Foosball Club. Mr. Hamm presented the attached handouts and discussed the growing popularity of the EHS Foosball Club and the need for new adult-size, professional-type foosball tables. He informed the Board that the sport is growing in popularity nationwide and has many benefits for high school students. Mr. Hamm requested funding from the EHS PTSA to purchase new tournament-grade tables for the school. He stated that he is not asking for a specific amount of money, although one table will cost about $1,500 and the school needs approximately 4 new tables (estimated at $6,000). He stated that his vision is to donate the old foosball tables to EMS for their middle school kids. EHS will train the EMS teachers regarding foosball rules, etc. 

One board member asked if Mr. Hamm was open to partial funding of a table or tables. Mr. Hamm said “yes”.  Another member asked whether or not the EMS PTA was willing to pay for the old EHS tables to help mitigate EHS costs. Mr. Hamm stated that he will discuss that idea with EMS and figure out a rate. Christina Seaman asked if Mr. Hamm considered a fundraising event to help purchase tables. Mr. Brekke mentioned an idea of pairing a Foosball Club fundraising event with a home football game. Mr. Hamm said that he would look into the possibility of a fundraiser. Dustin LaMascus mentioned an idea of the PTSA matching monies earned in a fundraiser to the amount that PTSA gives the Foosball Club.  The members discussed how this “matching funds” idea might motivate the club to consider fundraising efforts for their own club now and in the future. 

PTSA members concluded with discussion regarding the need to look at the current membership numbers and financials before they consider paying for foosball tables. 

Principal’s Report -- Brandon Brekke

Mr. Brekke expressed gratitude and appreciation for those who coordinated and participated in the annual New Parent Breakfast. He felt that it was a very successful event and the event is always held on a perfect weather day to kickoff the beginning of the school year. 

He stated that the first week of school had been smooth with no big challenges to handle. He stated that the school testing outcomes data continues to be strong. He also reported that EHS has hired 2.5 new teachers and school is off to a great start. 

Mr. Brekke reported that the school’s biggest challenge thus far has been the lack of parking spaces for Junior students. He stated that the parking lottery system, although not perfect, continues to be the best solution for handing out parking spaces. He reported that he will try to look at sibling and twin issues in more detail for issuing parking permits. He also reported that Jeffco has done what they could in terms of adding new parking spaces by the baseball field, but there is simply no space for more parking lots. Christina Seaman asked why Church of the Hills does not allow student parking anymore. Mr. Brekke stated that the church does not want to handle liability issues on their property. Discussion ensued and members complimented Mr. Brekke on the recent email sent to parents regarding the parking problem. Mr. Brekke stated that he will send a follow-up email to Junior parents about the continuing issues around parking. Discussion ensued about the consideration of a “carpool club” for Juniors. Yandi LaMascus volunteered to get together with Junior students to discuss and figure out ideas for parking and carpooling. Dustin LaMascus offered an idea of having a preferred, “carpool only” parking space or car tags.  Ms. LaMascus stated that she will come to the next board meeting with input from the students.

Christina Seaman asked Mr. Brekke if he was OK with the PTSA banner that she hung in front of the school. Mr. Brekke said it was a great banner. Ms. Seaman stated that she has removable letters on the banner and they can be changed depending on our PTSA focus. The members thanked Ms. Seaman for all the hard work she has done on PTSA visibility and membership. 

Membership Report -- Stacey Farmer

Ms. Farmer reported that the current membership was at 85 members. She stated that the membership push at the New Parent Breakfast was very successful. Ms. Seaman reported that there were still a few members that expressed interest in PTSA membership, but didn’t have time to sign up. Christina Seaman will follow-up with these families. The board members discussed the need to tap into those new PTSA members who are interested in getting more involved with PTSA. The board discussed the fact that these members could then form more committees to further impact the school. Ms. Mancini stated that she will create a PTSA Sign Up Sheet that lists each type of committee to become involved with and new members can be contacted from this sign-up sheet. 

Discussion ensued about the need to continue our membership growth. Crystal Mancini stated that maybe EHS should have a membership competition with Conifer HS. Ms. Mancini stated that she will try to get with the CHS PTSA President and see how they are doing with their membership. Madeline Schymanski asked how our PTSA can get Senior students to join the PTSA. Christina Seaman asked if one of our PTSA board members could present membership advantages to the EHS NHS students; or at the Senior Meetings; or at the Senior College Night. Members discussed the need to have a PTSA Sign-up Table at the EHS Back to School Night and Parent/Teacher Conference Night. Most members said that they were available to help during these events. 

Madeline Schymanski stated that PTSA needs to purchase a new Google Pay “square” and jack so that membership can be purchased quickly via credit card. Crystal Mancini asked if there was another local PTA that has a square that we can borrow.  Ms. Mancini stated that she will look into borrowing one from another PTA. Stacey Farmer stated that she will look into the cost of buying a Google square for our PTSA. 

Christina Seaman asked if our PTSA can conduct business via Venmo. Crystal Mancini said that we cannot use Venmo because we are a non-profit organization. 

Financial Report -- Stacey Farmer

The current financial report was submitted by Stacey Farmer.  Ms. Farmer stated that we need to find another person to replace Betsy Hays for the 2019-2020 Financial Audit sign-off. She stated that Betsy Hays will be out of town until mid-September and the audit needs to be done soon. Ms. Farmer stated that, ideally, the 2019-2020 Financial Audit should be done by the end of August. Christina Seaman and Yandi LaMascus stated that they will find someone to replace Betsy Hays. The person will have to review the Audit Report and sign-off on it as soon as possible.

Ms. Farmer reported that there was a Beginning Balance of $18,311.58 and an Ending Balance of $19,189.79 in the PTSA bank account.

Ms. Farmer stated that she has still not heard back from EHS regarding an invoice for the previously approved disc golf equipment for P.E. She stated that the approval for the disc golf equipment was made last year and the invoice should have been paid on last year’s budget. Discussion ensued and members agreed to set a deadline of 9/15/19 for EHS to give PTSA the invoice for the disc golf equipment. If the invoice is not received by 9/15, then EHS will need to present the need and costs again to the PTSA Board. Crystal Mancini stated that she will follow-up with EHS on the outstanding invoice. Stacey Farmer recommended putting a timeline in place where invoices for PTSA monies should be submitted 30-60 days from PTSA approval.

Teacher Appreciation -- Yandi LaMascus

Yandi LaMascus reported that PTSA received a thank you note from the EHS Clinic for our recognition of National Nurses Day. Ms. LaMascus stated that National Social Security Officer Week is coming up and PTSA will doing something for EHS Security during that week. Erin Haluza asked if we could try to get some of the students involved in thanking the school security team and Yandi said that she will try to get them involved. 

Community Engagement -- Carolina Hunt

Carolina Hunt presented a draft flyer detailing many ways that PTSA can offer classes and seminars for students and parents to get involved in current issues. Discussion ensued about the proposed seminars and training ideas. Ms. Hunt stated that Heather from LeanIn is happy to speak to the students and the school about any mental health issues. Ms. Hunt also stated that Heather will not charge for her services, but would like donations to LeanIn. Christina Seaman asked if Heather could come and speak at a PTSA meeting. PTSA could then open the meeting up to all EHS parents and PTSA members. Carolina Hunt said that it should be possible. Ms. Hunt stated that she would like to post the flyer on the PTSA website and have people sign-up via the PTSA website. Ms. Hunt stated that this sign-up method could help increase our PTSA membership and also provide our membership with learning opportunities. 

Ms. Hunt stated that she would also like the flyer to go into the School Messenger as well. She suggested that we begin to advertise for each seminar or event approximately two weeks before each event. Christina Seaman stated that Chase Bank has someone who may be willing to speak to parents and students about setting up a student debit card, establishing credit and other ideas. Christina will refer the woman to Carolina Hunt for further discussion.

Carolina Hunt discussed an idea of having an EHS Parent Happy Hour, or “Cougar Hour”at a local restaurant for those families new to the community. The members thought it was a great idea. Ms. Hunt also proposed a community activity on World Snow Day. Discussion ensued and the members agreed that an idea of “EHS Family Tubing Day” at ECHO was a great idea. Ms. Hunt also stated that she is looking into working with EAPL and EHS to bring puppies to the school during midterm week. The members liked the idea and agreed that it needs to be looked into more.

Meeting was adjourned at 6:44pm