EHS PTSA January 2021 Meeting Minutes

Date: Tuesday, January 19, 2021

Location: Google Meet Call/5:00pm

Attendees:

• Amy Kelheimer
• Crystal Mancini
• Betsy Semmens
• Carole Callaghan
• Madeline Schymanski
• Beth Kepner
• Brandon Brekke

• Call to Order at 5:03 pm - Carole
• Approval of Meeting Minutes– Carole
  • Approved by Crystal Mancini
  • Seconded by Madeline Schymanski
  • Approved by unanimous vote
• Principal’s Report- Brekke
  • Brekke thanked PTA for the Teacher Appreciation drive and family holiday gift drive
  • We will return to Hybrid on January 25^th.
  • Senior Events:
    • Looking for alternate celebrations
    • Graduation still planned to be held at Red Rocks
    • Prom is still a possibility, but nothing is set in stone yet
    • Prom is scheduled for May 1^st.
  • We merged this discussion with the discussion listed below of senior event ideas.
  • We discussed Friday student workload and ideas for making it more manageable. Brekke will discuss the issue at next faculty meeting.
  • Beth Kepner requested PTA consider funding a one-year reunion for Class of 2020 to give them a celebration that they didn’t get last year.
    • 3 hours at the Lake House
    • Sometime in June
    • Evening event without alcohol
    • EHS staff also would be invited.
    • PTA discussed feasibility of issue. Potential constraints:
      • Whether insurance would cover event not attended by current students
      • Whether PTA has funds to cover the expense
      • Precedent for holding event for students who have already graduated.
      • Carole will reach out to State PTA to ask whether such an event is with purview of PTA.
    • Financial Report– Crystal
      • Currently membership is only 35 members
      • Reconciliation
        • Starting balance as of Sept. 15^th $11,308.39
        • Deposits $1,380.39
        • Expenses $1,414.99
        • Ending Balance as of Jan 19^th $11,300.48
      • Current outstanding expenses include (estimates only):
        • Senior Lunch $1000
        • Memory Boards $500
        • Legacy Wall $1000
        • Website $150
        • Taxes $50
        • Teacher Appreciation $1700
        • TOTAL $4,400
      • We should be careful on any new budget items due to lack of income this year with reduced membership.
      • Audit Results for period of August 1, 2019 through July 30, 2020 showed a balanced budget with a single discrepancy for a $10 expense without a receipt.
    • Old Business
      • By-Law Review/Update – Carole
        • Cindy Mauldin volunteered to update Bylaws and will begin as soon as Audit is submitted to state PTA.
      • Board Contact Info has been distributed to the board.
    • Committee Reports
      • Senior Committee/Luncheon -Crystal, Madeline, Amy, Betsy, Carole
        • Legacy Boards – have been ordered
        • Luncheon is scheduled
      • Senior Events – Amy, Betsy, Carole
        • Hoping to hold one senior event per month:
          • Feb: Ice Skating – cost in range of $600 for evening event.
          • March: Tubing – cost is $42 per person. Estimate of $6,300 total (assuming 150 students)
          • April – Drive in movie – Cost appx $600 for event
          • May – Scavenger hunt with drive-by breakfast – Cost ???
        • Brekke may be able to help defray the costs
        • Could have a one-day drive: SOS – Save our Seniors Day in late Jan/early Feb to offset costs
          • Carole, Amy, and Betsy will draft SOS blurb for weekly email blast
        • Membership - Christina & Madeline
          • Spring membership drive – to be held following SOS drive. Mid to late Feb.
            • PTA board will also send out email to close friends asking them (and their children) to join.
            • We could do a video for the membership drive.
          • Teacher membership
            • PTA would love to have teacher participation in meetings with updated. Example – meeting new athletic director
            • Would love to push teacher and student memberships.
          • Teacher Appreciation - Yandi 
            • Feb 1, PTA will sponsor coffee cart
            • Foundation would like to discuss joint membership in Chamber of Commerce. Carole, Yandi, Foundation and Chamber will schedule meeting to discuss options.
          • New Business - NONE
          • Adjourn at 6:26 pm
          • Upcoming Dates/Deadlines: 
            • Next Meeting, Tuesday, February 16^th, 5:00 pm via Google Meet