EHS PTSA August 2021 Meeting Agenda

Date: Tuesday, September 21, 2021

Location: Woodcellar

Time: 5:00pm

• Call to Order and Introductions - Carole
• Approval of Meeting Minutes- Carole
• Principal’s Report-  Brekke
• Financial Report- Crystal
• Old Business
  • Disk Golf Course - Carole
• Committee Reports
  • Membership – Christina
  • Senior Committee/Luncheon –Amy, Betsy
  • Teacher Appreciation - Tricia 
  • Foundation - Theresa
• New Business
  • Homecoming Tailgate Concessions - Carole
  • Student Participation – Megan
  • Cafeteria Volunteers - Carole
• Upcoming Dates to Remember
  • Homecoming Tailgate Concession Stand – October 1^st 5:30 (setup at 5:00)
  • Next Meeting – October 19^th Woodcellar Bar and Grill
• Adjourn

EHS PTSA Meeting minutes August 24 2021 @ 5pm

Attendees:

• Crystal Mancini
• Kelvin Callaghan
• Carole Callaghan
• Cary White Renedo
• Jayne McGarry
• Tricia Wales
• Brandon Brekke
• Christine Thompson
• KC O’Leary
• Christina Seaman
• Megan Curtis

 Carole called the meeting to order at 5:09pm

 Approval of meeting minutes

 Principal’s Report: Brandon Brekke

            Construction update - Part I asbestos abatement; Part II 11/4 - 2 weeks 4 classrooms will be displaced

            Late staffing changes causing teaches to take on extra classes

            Health data is not good at 31+ cases in Jeffco

            Back to school - no gym gathering

            Update on late start initiative - on hold due to busing issues

            Checking on parents volunteering in cafeteria

 Budget Updates: Crystal

            $15,307.49 beginning balance

            $14,392.55 ending balance as of 5/16

            Expenses were Save our Seniors, Roses and Teacher Appreciation

            $1257.49 income from donations

 Budget for Next Year: Carole

            Adjustments to budget this year:

            $2000 in Seniors

            $500 in Teacher appreciation

            Checks not cleared: Bootstraps Scholarships, Teacher Appreciation, Sr. Lunch

            $125 in petty cash not showing from previous years so adding line item to include petty cash

             Motion: to amend budget for petty cash - unanimously approved

Next meeting September 21st at Woodcellar 5pm

Meeting adjourned at 6:14

EHS PTSA Meeting minutes May 28, 2021 via zoom 5pm

Attendees:

• Crystal Mancini
• Madeline Schymanski
• Carole Callaghan
• Betsy Semmens
• Jayne McGarry
• Yandi LaMazcus
• Tricia Wales

 Carole called the meeting to order at 5:01pm

 Yandi and Crystal approved the April meeting minutes

 Budget Updates: Crystal

            $15,307.49 beginning balance

            $14,392.55 ending balance as of 5/16

            Expenses were Save our Seniors, Roses and Teacher Appreciation

            $1257.49 income from donations

 Budget for Next Year: Carole

            Add money to Sr. Activities (SOS) and Donations

            $2000 in Seniors (Revenue)

            $500 in Teacher appreciation (revenue)

            $2000 to Sr. Committee (Expense)

            $2200 to Teacher Appreciation (Expense)

            Raise Pay Pal fees

 Crystal moved to approve the new budget.  Betsy seconded. Budget unanimously approved

 Bylaws: Carole

            Jayne moved to approve the amended bylaws.  Yandi Seconded.  The Bylaws were unanimously approved

 Officer Nominations

            Carole Callaghan- President

            Crystal Mancini - Treasurer

            Megan Curtis - Vice President

            Christina Seaman - Vice President of Membership

            Jayne McGarry - Secretary

            Yandi moved to approve the officer positions.  Jayne Seconded.  The officer positions were unanimously approved.

 Tricia Wales volunteered to run the teacher appreciation committee

Betsy Semmens and Amy Ikleheimer volunteered to run senior luncheon and activities

Teresa will stay Foundation Liason

Openings for Parent & Community Education and New Parent Breakfast committee

Audit Committee needs one more volunteer.  Madeline will ask Karen Messler (Per email following meeting Karen did volunteer)

 Old Business: Carole

Senior Events

 Roses for Seniors went well

Yard Signs all went home.  Add to fund raiser money for next year

Movie night and tubing were the two most popular events

 Teacher Appreciation:Yandi

All went well

Meeting adjourned at 5:27

EHS PTSA August 2021 Meeting Agenda

Date: Tuesday, August 24, 2021

Location: Woodcellar & via Google Meet Call/5:00pm

• Call to Order and Introductions - Carole
• Approval of Meeting Minutes- Carole
• Principal’s Report-  Brekke
• Financial Report- Crystal
• Old Business
  • Audit – Carole
• Committee Reports
  • Senior Committee/Luncheon –Amy, Betsy
  • New Parent Breakfast - Carole
  • Teacher Appreciation - Tricia 
  • Foundation - Theresa
• New Business
  • 2021-22 Budget Review – Crystal
  • Meet the Teacher Night – Christina, Carole
• Upcoming Dates to Remember
  • Thursday, August 26 – 5:00 (setup and first shift)
  • Next Meeting – September 21^st Location TBD
• Adjourn

EHS PTSA May 2021 Meeting Agenda

Date: Tuesday, May 18, 2021

Location: Google Meet Call/5:00pm

• Call to Order and Introductions - Carole
• Approval of Meeting Minutes- Carole
• Principal’s Report- Brekke
• Financial Report- Crystal
• Old Business
  • Roses for Seniors - Carole
  • By-Law Update Vote – Carole
  • Officer Nominations/Vote – Madeline
  • Audit Committee – Karen, Kelvin Callaghan, Cindy Mauldin
• Committee Reports
  • Senior Committee/Luncheon -Crystal, Madeline, Amy, Betsy, Carole
    • SOS
    • Yard Signs
    • Luncheon
  • Teacher Appreciation - Yandi 
  • Foundation - Theresa
• New Business
  • 2021-22 Budget Vote – Crystal 
    • Link to proposed 2021-22 Budget
  • Meetings for 2021-22 year
• Adjourn

EHS PTSA Meeting minutes April 20, 2021 via zoom 5pm

Attendees:

• Crystal Mancini

• Madeline Schymanski

• Carole Callaghan

• Betsy Semmens

• Jayne McGarry

• Yandi

Carole called the meeting to order at 5:02pm

Minutes Approval: Yandi and Madeline moved to approve the February meeting minutes, the motion passed unanimously.

Crystal and Jayne moved to approve the March meeting minutes, the motion passed unanimously.

The Nominating Committee:  Jayne and Yandi moved to approve Madeline Schymanski and Christina Blitz as the nominating committee.  The motion passed unanimously

Save Our Seniors: Betsy

Set for movie night on 4/30.  77seniors have signed up.  Movie is How to Train Your Dagon.  Free water and $1 snacks from Costco. Madeline will help recruit volunteers.  Mr. Brekke will send out and email to bring blankets

Scavenger Hunt on May 16th.  Need parent volunteers.  80 gift certificates.  Need ideas for grand prize winners.  

Senior Lunch. Set for Lake House. Sign up Genius must include only packaged foods.  Madeline and Crystal to put together needs and CArole to send out.  

Tubing night was a success.

Need to find time to hand our Yard Signs

Need to purchase 300 roses from Costco 

Financial Report: Crystal

Month Review $16,011.49 beginning balance

$3176.45 deposits

$3880.00 expenses

$15,307.49 balance

About $1600 unspent that can be used toward Save our Senior shortages

Bylaws: Carole

Have been updated thanks to Cindy Mauldin! Changing the Membership Chair to VP.  Membership dues is $25 for parents and $10 for students and faculty. We will vote on the bylaws at the May meeting

Teacher Appreciation: Yandi

Monday is the coffee cart, Wednesday is chair massages, Thursday will be the thank you cards, still working on getting an estimate for the catered lunch.  May ask for donations for this on the sign up genius

Meeting adjourned at 6:03

EHS PTSA March 2021 Meeting Minutes

Date: Tuesday, March 9, 2021

Location: Google Meet Call/5:00pm

Attendees:

• Carole Callaghan
• Brandon Brekke
• Crystal Mancini
• Karen Messler
• Amy Ikelheimer
• Madeline Schymanski
• Betsy Semmens
• Christine Blitz

• Call to Order and Introductions at 5:03 - Carole
• Principal’s Report- Brekke
  • Brekke nominated us for organization of the year.
  • Brekke and possibly other staff will attend the Echo Mountain event.
  • Prom and Graduation are happening. Details to follow
  • Movie night at the HS is a go.
  • The 100% remote learning will continue next year through a central location.
  • EHS Budget is balanced through next year
  • The school will cover whatever portion of the senior yard signs that PTA cannot cover
  • Carly will assist with handing out yard signs.
• Financial Report– Crystal
  • Beginning Balance: $16,114.45
  • Deposits: $386.59
  • Expenses: $490.00
  • Ending Balance $16,011.04
  • Need to move $300 from the legacy wall to Teacher Appreciation
  • SoS budget is $5645.
• Old Business
  • By-Law Review/Update – Carole
    • Will have new bylaws for next meeting. Vote will occur at May meeting.
    • Question as to whether we should make Membership an elected position. Will put in bylaws and discuss at next meeting.
  • Committee Reports
    • Senior Committee/Luncheon -Crystal, Madeline, Amy, Betsy, Carole
      • Legacy Boards – Carly will help hand out
      • SOS – Next event is April movie night. Seniors will vote on movie
      • Yard Signs – Being orered
      • Parade
      • Luncheon – Tuesday, May 18^th. Discussion as to how food will be provided.  Carole will ask school regarding rules for food.
    • Membership - Christina & Madeline
      • Spring membership drive
    • Foundation - Theresa
  • New Business
    • Need to establish Audit committee. Karen Messler volunteered for committee.  Carole said that her husband would volunteer.  Carole will ask Cindy Mauldin to serve again.
    • Need to establish Membership Committee – Christine Blitz has volunteered to serve. Need two other volunteers.  Need new VP, new Membership Chair, maybe new Secretary and maybe new Teacher Appreciation Chair.  Carole will find out what positions we need volunteers for.
  • Adjourn
  • Upcoming Dates/Deadlines: 
    • Senior Tubing @Echo – March 16^th
    • Senior Movie Night – April 16^th
    • Next Meeting, Tuesday, April 20^th, 5:00 pm via Google Meet

EHS PTSA February 2021 Meeting Minutes

Date: Tuesday, February 16, 2021

Location: Google Meet Call/5:00pm

Attendees:

• Crystal Mancini
• Betsy Semmens
• Carole Callaghan
• Theresa Howell
• Madeline Schymanski
• Jayne McGarry
• Katlyn Lavin

• Call to Order at 5:02 pm - Carole
• Financial Report- Crystal
• Old Business
  • By-Law Review/Update – Carole
    • Cindy Mauldin volunteered to update Bylaws.
  • Website - Carole
• Committee Reports
  • Senior Committee/Luncheon -Crystal, Madeline, Amy, Betsy, Carole
    • Legacy Boards
    • SOS
    • Yard Signs
    • Parade
    • Luncheon
  • Membership - Christina & Madeline
    • Spring membership drive
    • Teacher membership
  • Foundation - Theresa
• New Business
  • Wish Week – Lavin
• Adjourn
• Upcoming Dates/Deadlines: 
  • Senior Ice Skating – Tomorrow, February 17^th
  • Senior Tubing @Echo – March 16^th
  • Next Meeting, Tuesday, March 9th, 5:00 pm via Google Meet

EHS PTSA April 2021 Meeting Agenda

Date: Tuesday, April 20, 2021

Location: Google Meet Call/5:00pm

• Call to Order and Introductions - Carole
• Approval of Meeting Minutes- Carole
• Principal’s Report- Brekke
• Financial Report- Crystal
• Old Business
  • By-Law Review/Update – Carole
  • Nominating Committee - Carole
• Committee Reports
  • Senior Committee/Luncheon -Crystal, Madeline, Amy, Betsy, Carole
    • Legacy Boards
    • SOS
    • Yard Signs
    • Parade
    • Luncheon
  • Membership - Christina & Madeline
    • Spring membership drive
    • Teacher membership
  • Teacher Appreciation - Yandi 
  • Foundation - Theresa
• New Business
  • Roses for Seniors - Carole
• Adjourn
• Upcoming Dates/Deadlines: 
  • Senior Movie Night – April 30^th
  • Next Meeting, Tuesday, May 18^th, 5:00 pm via Google Meet

EHS PTSA March 2021 Meeting Agenda

Date: Tuesday, March 9, 2021

Location: Google Meet Call/5:00pm

• Call to Order and Introductions - Carole
• Approval of Meeting Minutes- Carole
• Principal’s Report- Brekke
• Financial Report- Crystal
• Old Business
  • By-Law Review/Update – Carole
    • Cindy Mauldin volunteered to update Bylaws.
  • Committee Reports
    • Senior Committee/Luncheon -Crystal, Madeline, Amy, Betsy, Carole
      • Legacy Boards
      • SOS
      • Yard Signs
      • Parade
      • Luncheon
    • Membership - Christina & Madeline
      • Spring membership drive
      • Teacher membership
    • Teacher Appreciation - Yandi 
    • Foundation - Theresa
  • New Business
  • Adjourn
  • Upcoming Dates/Deadlines: 
    • Senior Tubing @Echo – March 16^th
    • Senior Movie Night – April 16^th
    • Next Meeting, Tuesday, April 20^th, 5:00 pm via Google Meet